Jan. 18, 2025: Meeting Minutes

• When: Jan. 18, 2025
• Where: 525 Central Ave. #M4
• Call to Order: 11:08 AM by Ed Worrell, President

Roll Call:

Ed Worrell, Becky Worrell, Patti Howse, Julie Brandvolt, Rhonda Hankins, Kristi Eagle Horse, ZOOM: Dexter Penwell, Kathy Reed, Phoenix Robinson, Satin LaRance, Lynn Ross, Kyle Eleden.

Minutes from 12-14-2025:

• Becky Worrell motioned to approve
• Patti Howse seconded, motion passed.

Treasury Report:

• Becky Worrell gave the report:
• Total last meeting: $586.00.
• Individual donations: none
• Expenses: none
• Total Income from Chapter dues: $101.16.
• Total Balance: $687.16.

• Patti Howse motioned to approve
• Kristi Eagle Horse seconded, motion passed.

Board Report:

Kristi Eagle Horse reported on the State Board meeting. Most of the meeting was based on the President’s Report. The main focuses were strengthening the MAB structure, the leadership crisis, Chapter welfare concerns, and membership growth and development. Methods of achieving these goals were discussed, and Chapter standings were given. Roe River Chapter was given an excellent report. The Board also discussed fundraising on the State level as well as the Chapter level.

Old Business:

Funds due Chapter:

Ed reported that the $17,936.34 should be in the Chapter bank account within weeks, as well as the $2300.00 from the old account. He stated that these funds will go into the Chapter General Fund. He also said that the State Board will recover investigation expenses through the insurance company, so Roe River will receive the entire amount due.

Provisional Budget:

We discussed a provisional budget to submit to the State Board, and came up with the following:

Chapter Activities and Classes:

• Chapter Classes: $200
  
  Note: Proposed art classes with Arts of Montana.
• Outreach activities: $200
  
  Note: Bowling with the SOP students, friendly outing with the local NFB chapter.

Outreach and community projects – on going expenses:

• Scholarship: $500
  
  Note: This will be a scholarship set up with funds from the insurance settlement.
• MSDB Space Camp: $300
  
  Note: This amount may change depending on participation from MSDB students.
• Promotional materials: $200
  
  Note: This may change depending on donations from local businesses.

Misc. items:

• Chapter membership cards & informational flyers: $100
  
  Note: This will all be printed locally, not sent out for printing.

Proposed chapter expenses:

$1500.00

Fundraising:

We discussed various fundraising ideas, including:

• Voyagers baseball tickets: Chapter would get a share of the funds raised by selling tickets and possibly a 50/50 raffle.
• Garage sale: No details yet

New business:

UpComing Fundraiser:

Valentine’s Day event: Ed informed us about the Times Square Building holding a Valentine’s Day event, which will be from 6-9PM on Valentine’s Day. There is no cost for a table. The general consensus was to hold a bake sale. Phoenix and Kristi both have crafts to sell as well, and will give 50% of what they make to the Chapter. We will be holding a bake/craft sale at the event. Phoenix will schedule times for volunteers.

Promotional ideas:

• Develop simple promotional tools or methods for online donations.
• Create flyers promoting the Chapter and SOP.

Chapter focus:

Use events to support Chapter. Make donations as we see fit as we go.

Event ideas:

• Have a picnic with the SOP students at Giant Springs, and ask the local Lion’s Club for donations of food.
• Chapter and SOP students go on a tour of the Black Eagle Dam.
• Distribution of funds raised: 10% to SOP, 10% to State Board, for a total of 20%, and 80% to the Chapter.

Other Notes:

• Becky said she is modernizing some things on the MAB logo, and will get it approved by the state Board.
• Phoenix reminded the group about Chapter Chatter Social meeting, on Saturday 01-25-2025, at 11 AM. The topic is “Bringing Reading to Light”. This is not a mandatory meeting.
• Future meetings will be at 11 AM on every third Saturday.
• The next meeting is Feb. 15, 2025, at 11 AM, at OverHere Consulting.

Adjournment:

• Kristi Eagle Horse made a motion to adjourn
• Patti Howse seconded, motion passed. Meeting adjourned at 12:16 PM.