Oct. 12, 2024 - Meeting Minutes

Posted by Kristi Eagle Horse on 2024-10-12 16:20 | Category: meeting

A calendar, with Saturday circled in red marker.

The meeting was held on October 12, 2024, at 525 Central Ave #M4 and was called to order at 1:07 PM, with some members attending in person and others via Zoom. Previous meeting minutes were reviewed and approved without changes. Since there was no treasurer at the time, the responsibilities of the role were outlined, nominations were taken, and a new treasurer was elected by majority vote. Old business focused on selecting a financial institution, with the group agreeing to use a credit union and approving Montana Credit Union for the chapter’s accounts. New business included discussion of fundraising ideas, communication challenges with members, and several potential events and outreach opportunities in the coming year, though it was decided to table event planning until a budget is

Meeting Minutres:

  • When: : 10/12/2024
  • Where: 525 Central Ave #M4.
  • Meeting called to order at 1:07 PM, by President Ed Worrell

Roll call:

Ed Worrell, Becky Worrell, Ron Bracha, Lue Fern Bracha, Jessica Trumbower, Juli Brandvold, Kathy Reed, Rhonda Hankins, Kristi Eagle Horse.

Phoenix Robinson (Zoom), Satin LaRance (Zoom).

Previous Meeting Minutes:

Ed had sent out copies of the minutes from 9-28-2024, for members to read prior to the meeting. There were no additions or corrections.

  • Ron Bracha moved to accept the minutes
  • Kathy Reed seconded. Motion passed.

Treasure's Report:

  • No Treasurer’s Report at this time, as there is no Treasurer yet.
  • Ed described the responsibilities of the Treasurer:
    1. Work with the bookkeeper to keep track of the money in accounts
    2. Give tandem report at meetings with bookkeeper
    3. Be on the bank account with the Vice-President; Co-sign checks with Vice-President.

Ed made a call for nominations for Treasurer:

  1. Satin LaRance, nominated by Phoenix Robinson
  2. Jessica Trumbower, volunteered
  • Satin received 8 votes, Jessica received 2.
  • By majority vote Satin LaRance is the new Treasurer.

Old Business:

Discussion of which bank Roe River Chapter will use. Several options were discussed, including the Clearwater Credit Union and The Montana Credit Union. The group agreed that a credit union was the best option for the chapter. The Clearwater credit Union and the Montana Credit Union were discussed in depth.

  • Juli Brandvold made a motion to use the Montana Credit Union.
  • Kristi Eagle Horse seconded. The motion was passed.
  • NOTE: The Credit Union will need a copy of the minutes with:
    1. Individuals with account access
    2. Signers names
    3. Secretary Signature on the meeting minutes
  • Names, and secretary signature are at the end of the minutes

New Business:

Open Discussion of Fundraising and Events:

  • Phoenix mentioned that she was not able to put together the White Cane Walk. She offered another idea of holding an event for sharing technical knowledge, she called it “Techs-Giving”. She will research possible dates. It was suggested to hold it after the meeting on Nov. 9 or the following Saturday.
  • Juli suggested that it be put out in an e-mail. Ed agreed, saying he will put out an e-mail, and if there is no response, he will set a date.
  • Ron said there needs to be phone contact with some members who don't have a computer.
  • Ed and Phoenix will work on communication.
  • Decided by the group: this will be an on-going discussion.

Possible Events and Outreach:

  • SOP picnic: It was suggested that the Roe River Chapter sponsor a picnic for students and staff of the SOP in June of 2025. We would have to get donations of food and supplies from a few grocery stores. This would be a weekend event. The group agreed that we need to get closer to the date and watch the weather.
  • Lewis & Clark Festival: Takes place the 3rd week in June. Ed has a contact with them and will reach out to that contact.
  • Health Fair at Great Falls College in May: We should have a booth at the Health Fair. With information about the chapter and the SOP.
  • Possible Bowling League: have friendly bowling competition with NFB chapter in Great Falls.
  • March: Possible Health and Safety Walk.
  • Note: Ed stated that the chapter will need to work out a budget for what these events might cost.
    • This budget will also have be sent to the MAB state board for approval.
  • Kathy made a motion to table discussion of events until a budget is developed.
  • Kristi seconded. Motion passed.

Promotional Materials:

  1. Posters
  2. brochures
  3. business cards
  4. PSA’s
  5. pamphlet with ways to interact with blind/low vision individuals
  6. It was agreed by the group to table this discussion.

    7. Adjourned the meeting: 2:30 PM.

    • Kristi Eagle Horse made a motion to adjourn the meeting.
    • Kathy Reed seconded. Motion passed.